JUDICIARY OF THE U. S. VIRGIN
Location: Supreme Court of the
Virgin Islands - St. Thomas District
Division: Clerk's Office
Number of Vacancies: 2
Requirements: Graduation from an approved high school or
vocational school and a minimum of three (3) years of experience as a Deputy
Clerk I, or comparable experience in the legal field. Preference is given for an Associate's degree
from an ABA approved paralegal program for additional court-specific or legal
September 10, 2018
This is advanced court
clerical work in a division of the Supreme Court.
Work may involve
responsibility for a specific area of court case processing or for performing a
variety of advanced clerical functions which require the application of
independent judgment and the interpretation of routine policies and
procedures. Advice and assistance will
normally be provided as needed by the Clerk of the Court or designee, but most
functions will normally be performed with a minimum of supervision. Positions in this class are distinguished from
the Deputy Clerk I by the degree of independence and responsibility exercised
and the variety of work tasks assigned.
Work is reviewed by a supervisor through observation of operations and
on the basis of results achieved.
Essential Functions: Any one position may not include all of the duties
listed, nor do the examples cover all the duties which may be performed)
the full scope of varied procedural court clerical work involved in case
processing through the Case Management System (C-Track) from docketing initial
case filings to case termination in civil, criminal, original proceedings and
the Court, attorneys and public with electronic filing (e-filing) and supervise
same; respond to questions/inquiries regarding court procedures and the
filings from pro se litigants, and attorneys, issues receipts, date stamp
conventionally filed documents; reviews the E-filing queue for incoming filings
and dockets initiating documents and all other documents e-filed, prepares file
folders to create the hard copy of the electronic file; issues all summons
the public on the telephone or in person.
legal documents for completeness, adequacy, accuracy and compliance with the
Virgin Islands Rules of Appellate Procedure; determines processing required and
takes necessary action in accordance with court rules or refers difficult
matters to superior or designee.
proper routing of appeals, petitions, and other filings and notifies the
and issues Clerk's Orders, notices, subpoenas, summons, and authenticates
documents as necessary.
Notice of Entry, return of service, certifies copies, sealed copies, and
distributes in accordance with the Office of the Clerk's Standard Operating
Procedures (SOP); certifies copies and seals documents with the Court Seal.
notices, subpoenas, summons, affidavits, correspondence, court calendars,
orders, and reviews for accuracy and completeness; secures required signatures.
oaths to Attorneys.
Assist the Court, attorneys and public with
e-filings and supervise same; locates physical files for attorneys, court, and
public and supervises viewing of same; responds to questions/inquiries
regarding basic court procedures.
files for Oral Arguments in accordance with the SOP; at the end of Oral
Arguments prepares the Record of Proceedings for each case on the Calendar.
courtroom clerical duties; calls the calendar; administers Oaths as required;
completes Records of Proceedings.
court notices as necessary; contacts attorneys and parties concerning
rescheduling of matters; makes appropriate record entries in the e-filing
system; refers difficult rescheduling matters to supervisor.
documents; attests and seals orders signed by a justice and distributes as
Monthly Reports of case activity, pending cases and fee collection;
as assigned or required.
Knowledge, Abilities and Skills
Knowledge of court procedures and
policies, and Court Rules.
Knowledge of the organization,
operations, functions and scope of authority of the Court or activity to which
Ability to deal with emotionally
charged situations or individuals.
Knowledge of the court Case
Management System (CTRACK) preferred
Knowledge of legal terminology.
Knowledge of Supreme Court's Fee
Knowledge of modern office
practices and procedures.
Knowledge of basic mathematical
Ability to perform accurate
Ability to read and interpret
legal documents of varying type and complexity.
Ability to understand and follow
oral and written instructions.
Ability to make decisions in
accordance with laws, regulations, and departmental policies and procedures.
Ability to maintain a variety of
complex records and prepare reports from such records.
Skill in the
operation of a personal computer and other standard equipment.
Work is performed primarily in an office
setting, courtroom or at a public counter.
Work involves contact with persons who may be angry, abusive or
threatening. Work may involve evening or
weekend work as periodically assigned.
Work is essentially sedentary with occasional
walking, standing, bending, and transferring items less than 25 pounds such as
papers and files. Positions may require
periods of extended sitting, standing or computer use. Frequently subject
to interruptions, and multiple calls and inquiries.
Graduation from an
approved high school or vocational school and a minimum of three (3) years of
experience as a Deputy Clerk I, or comparable experience in the legal
field. Preference is given for an
Associate's degree from an ABA approved paralegal program for additional
court-specific or legal experience.
Human Resources Division
P.O. Box 70
St. Thomas, U.S. Virgin
Tel: (340) 774-6680
position will remain open until filled. Submissions that do not include the
requested documents will not be considered.
The Court will only contact applicants selected for interviews. Any applicant who needs a reasonable
accommodation shall advise the Court's ADA Coordinators.